In early 2012, the Confederation of Open Access Repositories (COAR) began a project to collect and disseminate sustainable, replicable best practices related to populating repositories.
The focus of this project is on long-term, sustainable activities, strategies, and operations – i.e. ways in which organizations can improve deposit rates or increase the content in their repositories on a permanent basis.
- Lessons learned: what’s worked and what hasn’t?
- Workflows or strategies to gather content and populate repositories over time.
- Long-term staffing, operational plans, or campus partnerships that have lead to consistently higher rates of deposit.
- Automated processes to gather content and populate repositories.
- Any other long-term activities or operations that resulted in higher levels of article deposit.
Case studies will be posted on the COAR website (http://www.coar-repositories.org) and COAR will continue to collect and share these types of best practices for content recruitment on an ongoing basis. A report summarizing the sustainable practices, analysis and conclusions will also be published.
Some preliminary conclusions
- Populating repositories remains a challenge and as a result many institutions are using a multi-faceted strategy to actively recruit content.
- Most content recruitment practices are fairly resource intensive and involve staff resources.
- OA mandates do not result in high deposit rates without support for depositing content.
- Although the focus of this project is on recruiting journal articles, it is apparent that many repositories are expanding their scope to collect a much wider range of content including data and digitized collections.
- So far, there are no “magic bullets” for fast and easy populating of repositories.